Main

View as

Admin

Dashboard

Site

Finish your onboarding

Complete each item below. The rest of the dashboard unlocks once an admin approves everything.

Pending

Sign your instructor agreement

Not signed yet

Set your working hours

Not set yet

Complete tax & direct deposit setup in QuickBooks

Pending

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Total Clients

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Lessons This Week

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Coaching Sessions

This Week

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Proofing Pending

Upcoming

No upcoming events.

Recent Activity

No recent activity.

Quick Actions

First Name	Last Name	Email	Credits / Plan	Phone	Since	Status
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Vocal Profile

Current Homework

Active Plan

Notes

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Recent Lessons

Recent Activity

Practice Sessions

Repertoire

Song	Key	Status	Last Worked	Media

Vocal Profile

Current Homework

Notes

—

Recent Lessons

Recent Activity

Practice Sessions

Repertoire

Song	Key	Status	Last Worked	Media

Billing & Credits

Opens a secure Stripe page to update your payment method, change or cancel your plan, or buy a credit pack.

My Recordings

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My Availability

Your weekly working hours. Clients can only book you during these times.

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My Documents

Instructor Agreement

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Required Documents

Documents required for your current assignments — upload each one below. An admin will review and approve them.

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Document History

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My Forms

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Mentor Training

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Qualifications

Submit evidence of your training, certification, or experience — an admin reviews it and assigns the service/tier it applies to. You don't pick that here.

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My Pay

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My Referral Link

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Clients I've Referred

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My Incentive Statement

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Library

This Week

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across 0 sessions

Streak

—

keep it going!

Monthly Total

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This month

Date	Student	Duration	Focus	Exercises	Songs Practiced	Notes
No practice sessions logged yet.

Manage your team members and their roles.

Staff Member	Permissions	Category	Role	Services	Tier	Status

Tier and approval status are editable right here and save instantly. A cell lists every service that person has under that role — use "Edit full details" for rate/model/dates or to set up a brand-new service under this role. Click next to a role's name to set which services are pre-selected by default when assigning that role.

Staff
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Applies to every service using tiered hourly compensation. Changing a rate does not affect compensation already recorded for past work.

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Filter by status

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Forms

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New Form

Title

Description (shown to faculty)

Due date

Recipients

Questions

Durations, prices, and quotas for session video recording — editable here without a code deploy.

Setting	Value	Description

Today's Schedule

Define appointment types that appear in your scheduling form.

	Service	Category	Duration	Price	Format	Status

Pop-Up Choir, workshops, Launch Party, and other one-off events.

How-to guide: creating & managing events ↗

Name	Date	Type	Status	Staff	Registered
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Add Guest

registers them and sends a confirmation automatically

Name

Registered

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Documents

rehearsal materials you post, plus anything registered students upload (sheet music, accompaniment tracks)

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Visibility for new items below

Performance Recordings

upload each performer's clip so they can watch it under My Account → My Recordings

Performer

Title (optional)

Video file

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Faculty Playbook

what students see, plus staff-only guidance

Waiting

off-menu sign-ups

Queue

alternate with the KaraFun cue as you go

Presentation

visible only to admins

Open Presentation →

Monthly Revenue

$3,120

April 2026

Active Subscriptions

monthly autopay

Credit Packs Sold

this month

Outstanding

$260

1 client

Define subscription plans and credit packs your clients can purchase.

Active monthly autopay subscriptions. Clients are billed automatically at the start of each cycle. 1 credit = 60-min session. Half-hour = .5 credit, 45-min = .75, 90-min = 1.5.

Client	Plan	Credits	Used / Total	Amount	Next Billing	Status	Payment

Assign clients to plans and credit packs. Credits are deducted based on lesson duration.

Client	Plan	Type	Credits Used	Remaining	Enrolled	Expires	Status	Payment

Clients still moving from Wix to a live Stripe plan. A client drops off this list automatically once they verify a subscription — this isn't a history, it's a to-do list.

Client	Payment Method	Target Plan	Bridge Credit	Expires	Status

Recent billing transactions and payments. Credit deductions show how many credits each lesson consumed.

Date	Client	Description	Credits	Amount	Method	Status

Sales

Automatic discounts — no code needed. Scope to a specific plan, service, or event, or run storewide.

Label	Applies To	Discount	Dates	Status

Promo Codes

Codes clients enter at checkout — handy for ad campaigns and tracking where a sale came from.

Code	Discount	Redeemed	Expires	Status

Card Reader

Checking for a reader…

1. Client

Search existing clients

2. What are they buying?

Service

Duration

Staff

Date

Location

Time

Pick a service, staff, and date to see open times.

3. Payment

Finish steps 1 and 2 to see the total.

Profile

First Name

Last Name

Preferences

Default View

Photo Proofing Watermark

Total Outflow

This month

Operating Expenses

non-payroll

Payroll

paid to people

Revenue

student payments

Net

revenue − outflow

Transactions

this month

Where the money went

this month

No spending recorded yet.

Recent activity

Nothing yet.

Expenses for the selected month, synced live with QuickBooks Online. Recurring items are dashboard-managed templates posted to QuickBooks on schedule (once a day); Upcoming rows are projected future posts for budgeting.

Date	Account	Description	Paid through	Amount
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Student payments captured from Stripe (packs, single lessons, memberships). Each posts to QuickBooks Online as a sales receipt automatically; Pending / Error rows can be retried.

Date	Student	Type	Amount	QuickBooks
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Payroll Hours → QuickBooks

from completed lessons & classes

From

Staff

Staff	Lessons	Classes	Total Hours	QuickBooks	To sync
Pick a date range and click Preview.

Unrecorded / Needs Confirmation

past due, not marked completed

Instructor	Appointment	Service	Duration
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Instructor Compensation

from completed lessons & events · pushes to QuickBooks automatically

Instructor	Appointment	Service	Tier	Minutes	Amount	QuickBooks
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Paid On	Person	Role	Period	Units	Amount	Status	QuickBooks
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Earned	Staff	Client	Type	Basis	Amount	Status	QuickBooks
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Spending by category

to date · recurring projected

No data.

Payroll by role

all time

No data.

Outflow trend

last 6 months

Operating expenses Payroll

Centralized to-do list for admin work — prioritize, assign, and track it here instead of scattered texts.

How-to guide: using Admin Tasks ↗

My Tasks

Task	Category	Priority	Assignee	Due	Status
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Voice Studio

Start New Session

Jumps straight into the studio — no client required up front. Invite someone from the Invite tab once you're in, or log it manually afterward.

Today

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Upcoming

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Student Repertoire

New Collection

Song	Student	Collections	Key	Status	Last Worked	Media
No songs yet.

Song	Source	Key	Status	Last Worked	Media	Notes
No songs yet.

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No photography sessions yet.

/ Session

No photos yet

No Selections Yet

Client hasn't selected any favorites. They'll appear here once they do.

No Finals Yet

Upload edited finals here for client download.

Log Lesson

Essentials

Student *

Date *

Instructor *

Delivery *

Logging *

Duration

Status

Notes

Save the lesson first to add notes.

Recording & Media

Start a Video Call

Your client joins via an invite link. The call records automatically and attaches to the session.

Select a camera above to preview

0:00

Select camera, then tap to record

Record voice memos, vocal demos, or quick audio notes.

0:00

Tap to record

Drop video/audio files here or click to upload

MP4, MOV, WebM, MP3, WAV — up to 500 MB

Or paste a link

Attached Media (0)

Goals Addressed

SOVTs (Semi-Occluded Vocal Tract) Advanced

Up to 3 SOVTs per lesson. Each with type, scale, and sound quality.

SOVT 1

Type

Scale

Quality

Range to

C3 — G4

Exercises Advanced

Consonant

Vowel

Scale

Range to

C3 — G4

Repertoire Covered

Song

Notes on this song

First Name *

Last Name

Email *

Phone *

Avatar URL (optional)

Check Out With Plan (optional — leave blank to just send an invite)

Picking a plan skips the email invite — it creates the account and takes you straight to Stripe Checkout so you can guide payment onsite.

Voice Profile (voice/singing clients only)

Voice Type

Experience

Vocal Goals (select any that apply)

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Teacher Notes (private — not shown to student)

Active

Parent / Guardian (minors only)

If a parent will manage this account, use their address in the Email field above for sign-in — these fields just keep their name/contact info on record.

Guardian Name

Relationship

Guardian Email

Guardian Phone

Hidden from the public events page and closed to registration.

Event Category *

Drives which fields and tabs show up below.

Title *

Description

Date & Time *

Ends (optional)

Where

Shown on the public listing and in staff/student reminders.

Pricing

Capacity (optional)

Min Enrollment (optional)

If set, assigned instructors see enrollment progress toward this number. If the minimum isn't met, the studio can cancel, reschedule, combine, or modify the class. If a tier below also sets its own cap/min, both are enforced together.

Pricing Tiers

Assigned Staff — notified by email on every registration

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Rehearsal Materials — visible only to registered students, once signed in

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Visibility for new items below

Finish your onboarding

Staff — Needs Your Action

Upcoming

Recent Activity

Quick Actions

Practice Sessions

Repertoire

Practice Sessions

Repertoire

Billing & Credits

My Recordings

My Availability

My Documents

Instructor Agreement

Required Documents

Document History

My Forms

Mentor Training

Qualifications

My Pay

My Referral Link

Clients I've Referred

My Incentive Statement

Forms

New Form

Today's Schedule

New Service

Add Guest

Registered

Documents

Performance Recordings

Faculty Playbook

Queue

Presentation

New Plan

Enroll Client

Sales

New Sale

Promo Codes

New Promo Code

1. Client

2. What are they buying?

3. Payment

Profile

Preferences

Where the money went

Recent activity

Payroll Hours → QuickBooks

Unrecorded / Needs Confirmation

Instructor Compensation

Spending by category

Payroll by role

Outflow trend

Voice Studio

Today

Upcoming

Student Repertoire

Classical

My Repertoire

No Selections Yet

No Finals Yet

Knob

Log Lesson

Essentials

Recording & Media

Attached Media (0)

Goals Addressed

SOVTs (Semi-Occluded Vocal Tract) Advanced

Exercises Advanced

Repertoire Covered

Lesson Review

New Appointment

Add Expense

New Task

Task

Comments

New Pay Role

Assign Person to Role

Record Payment

Record Referral